Office Manager - Coventry

£30,000 - Office Support
Ref: 348 Date Posted: Saturday 14 May 2022
LinkedIn ShareShare

The Role: Office Manager

Salary: £30,000

Location: Coventry

The Client: A relatively small industrial business, employing approx. 25 staff is now seeking to recruit an Office Manager who will play a pivotal role in ensuring the smooth running of the office and help to improve current procedures the day-to-day operation. 

Ideal Candidate Profile:

The Office Manager will play a major part in supporting the senior leadership team which will include scheduling meetings and appointments, providing secretarial and PA support, managing office supply arrangements, greeting visitors, and providing general administrative support to the sales and procurement teams. We also require general knowledge of accounts and experience in managing a small team.

Key components of the role:

  • Maintain office efficiency by maintaining the appearance of common areas and providing direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, maintaining a filing system, mailing and shipping packages, updating the contact database, handling correspondence,  and planning in-house or off-site activities and events
  • Accounts administration including, issuing invoices to customers and external partners, as needed, reconciling invoices and identifying discrepancies, undertaking credit control activities, bank reconciliation, liaising with accounts regarding month and year-end reporting, creating and update expense reports and maintaining all digital and physical financial records
  • Collating payroll information, coordinating payroll with accountant review, and file payroll documents
  • Liaise with facility management vendors, including cleaning, catering, and security services, and manage contract and price negotiations with office vendors, service providers, and office lease
  • Undertake HR-related tasks such as record keeping of employees, sickness and holiday records and update and maintain office policies as necessary as well as assist in the onboarding process for new hires
  • Address employee's queries regarding office management issues (e.g. stationery, hardware, IT and office equipment, and travel arrangements)
  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office
  • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified
  • Coordinate and manage and support workflow in sales and procurement

Skills and Qualifications

  • Strong time-management, organisation, problem-solving and people skills, flexibility, and ability to multitask
  • Advanced computer skills and experience with proficiency in Microsoft Office, with the aptitude to learn new software and systems
  • Previous success in an office management role
  • Basic accountancy experience
  • Engaging personality and optimistic outlook
  • Experience developing internal systems
  • Ability to handle confidential information
  • Excellent written and verbal communication skills