Executive Support Administrator - Coventry

Position: Executive Support Administrator
Location: Coventry
Salary: £34,000 – £37,000 per annum
Hours: Monday to Friday, 8:00 AM – 5:00 PM

Overview

Are you an energetic, proactive, and highly organised administrator looking to make a meaningful impact?

This is an exceptional opportunity to join a high-performing, people-first organisation in our beautiful, modern offices.

We are seeking an Office Administrator to support the Executive Assistant (EA) to the Chief Operating Officer (COO). As part of a dynamic administration department — led by the EA/Administrative Operations Manager and comprising three other talented administrators — you’ll play a pivotal role in ensuring our operations run smoothly and our people feel supported and empowered.

This is more than just an admin role. You will become a trusted partner across the business, helping coordinate key meetings and events, supporting inductions for new starters, and contributing to strategic projects and initiatives.

Key Responsibilities

• Provide high-level administrative support to the EA, including preparing presentations, spreadsheets, documents, and meeting packs
• Collate, prepare, scan, organise, and store information
• Organise and schedule meetings, follow up on actions with SLT members, and ensure timely completion of tasks
• Organise travel arrangements and appointments for Directors as needed
• Support onboarding and induction activities for new starters, ensuring a welcoming and professional experience
• Draft, circulate, and accurately record minutes from meetings
• Act as a point of contact for internal teams and external stakeholders, ensuring smooth communication and professionalism at all times
• Support internal events, training sessions, and company-wide activities
• Track budgets, raise invoices and POs, liaise with suppliers, and assist with basic financial tasks
• Support cross-departmental projects as required
• Maintain confidentiality and discretion in handling sensitive information and executive-level communication

Ideal Candidate Profile

Experience

• Proven background as an Office Administrator/Coordinator, Team Assistant, or Executive Assistant
• Experience in a fast-paced environment supporting senior leaders

Skills

• Strong organisational and planning skills; able to manage multiple priorities with accuracy and efficiency
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills with a professional and approachable manner
• Confident in preparing reports, presentations, and professional documents
• Financial administration experience (e.g., invoicing, budgeting) is advantageous
• Event coordination experience desirable
• Familiarity with modern office and collaborative tools is an advantage:
  • SAP for administrative and financial processes
  • Canva for designing visually appealing presentations and materials
  • Miro or Microsoft Planner for collaborative planning and brainstorming sessions

Personal Attributes

• Energetic and proactive, with a genuine “can-do” attitude
• Highly discreet and able to handle confidential information with integrity
• Team player, eager to support others and contribute to a positive working culture
• Calm under pressure and adaptable to changing priorities
• Proactive and self-motivated
• Positive and service-oriented mindset

What We Offer

• Salary: £34,000 – £37,000 per annum
• Holidays: 25 days annual leave + 8 bank holidays
• Career Growth: Support for internal career development and progression
• Modern Facilities: State-of-the-art office with excellent amenities
• Perks:
  • Free lunch
  • Free parking
  • Private medical insurance
  • Eyecare support